Career Opportunities

Administration Coordinator

Position Summary

Renaissance is looking for a proactive and organized Administration Coordinator to join our team. This role will be based out of our office located on the University of British Columbia’s main campus, in beautiful Vancouver, BC.

Reporting to the Chief Financial Officer, the Administration Coordinator will be responsible for providing proactive administrative support and ensuring the efficiency the office’s of day-to-day operations.

The successful candidate will be the “go-to” person for completing administrative requests and projects including providing support to our Executive Leadership Team.

This role is ideal for someone who enjoys a variety of work and likes to help out wherever needed.

Responsibilities Include

Administration

 

  • Works on a variety of administrative projects
  • Partners with the CFO to establish, update and maintain policies as required
  • Organizes office operations and procedures
  • Proactively standardizes and finds efficient ways of doing things
  • Formats and coordinates documentation
  • Assists in the maintenance of the company filing system (electronic & paper)
  • Implements the Company’s digital and social media marketing plan
  • Coordinates the parent company and subsidiaries’ website design and proactively updates
  • Coordinates all branded materials, graphic design, and print materials
  • Contributes as a member of the Safety Committee

 

Receptionist

 

  • Greets all guests to ensure they feel welcome
  • Manages the phone line/voicemail system, answers/transfers calls, takes messages and provides assistance
  • Receives/distributes/sends incoming and outgoing mail/parcels and couriers; identifies cost effective/timely delivery methods
  • Assists and addresses employee queries
  • Maintains a safe and clean office and arranges necessary repairs
  • Manages all office vendors and service providers
  • Liaises with building management, campus departments (UBC IT) as required
  • Trouble-shoots and resolves technical issues (i.e. computer, printer, internet network and phone)
  • Manages boardroom bookings and the travel calendar for staff

 

Assists the Executive Leadership Team

 

  • Provides administrative support as requested
  • Schedules meetings and appointments
  • Maintains an executive calendar
  • Assists in the preparation of executive science staff’s timesheets

 

Purchasing

 

  • Responsible for the correct and timely inventorying, ordering and reconciling of all office supplies and equipment; including identifying cost saving opportunities

 

HR Administration

 

  • Assists with onboarding of new employees
  • Provides assistance and coordination in the recruitment of new employees
  • Administers company’s health benefits and employee stock option plan
  • Assists with maintaining employee files

 

Travel & Expenses

 

  • Arranges travel (flights, vehicle rentals and accommodations) for company-wide business trips and conferences
  • Assists visitors with information, travel and accommodation support and recommendations

 

Other duties, as required

Education & Experience Required

 

  • Post-secondary education in business or related experience
  • 3-5 years industry experience in office administration or a similar role
  • Computer savvy; proficiency in Microsoft Office, internet research, social media and website updates
  • Adaptability to work in a busy work environment; ability to multi-task – do what’s needed to get the job done
  • Demonstrated ability to effectively communicate in English; clearly express ideas in written and oral communications
  • A quick learner with the ability to identify new ways of doing things more efficiently and effectively
  • Ability to analyze and present information in summary for decision making
  • Ability to exercise good judgment
  • Problem solving attitude; being able to complete more with less
  • Collaborates to efficiently and effectively meet the requirements of role
  • Ability to prioritize workload and allocate time/resources accordingly
  • Demonstrated ability to follow policies and instructions
  • Ensures documentation is accurate and filed correctly
  • Demonstrated ability to work well independently and in a team setting; a strong self-starter work ethic/attitude
  • Ability to adapt and thrive in an entrepreneurial, growing, and changing work environment
  • Asks questions when unsure. Looks for solutions
  • Contributes as a key member of the team to achieve departmental and corporate goals
  • Demonstrated ability to stay on budget for assigned work

 

 

 

 

Position details

This is a full-time role. General workdays are Monday to Friday.

How to Apply
Please email your resume and a brief cover letter indicating why you feel you are a fit for this role to careers@renaissancebioscience.com. Please indicate Administration Coordinator in the subject line.

We would like to thank all applicants who apply. Only those selected for an interview will be contacted. No phone calls, thank you.

 


About Renaissance BioScience Corp

Renaissance BioScience Corp. is a privately-held life sciences company based in Vancouver, Canada that develops yeast-based platform technologies that solve common industrial, health, and quality problems in the food, beverage and pharmaceutical industries. Our current products include commercially available yeast strains that prevent the formation of two separate and significant naturally occurring contaminants: acrylamide in carbohydrate-rich foods and coffee, and hydrogen sulfide in wine, beer and cider. Our future plans include applying our leading technical expertise and proprietary yeast technology platforms to solve other significant challenges in the pharmaceutical, biofuel and food and beverage industries.

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